Finance Manager

Alliance On Aging offers a mission-driven environment in Salinas, CA, where your financial leadership directly supports older adults, people with disabilities, caregivers, and families across Monterey County. This onsite Finance Manager role provides a competitive annual salary between USD 120,000 and 150,000, plus a comprehensive benefits package. You will oversee nonprofit accounting, financial reporting, budgeting, government contracts and grants management, payroll, HR administration, compliance, and internal controls, reporting to the Executive Director.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 403B retirement plan with 4% employer contribution after one year of continuous service
• Two weeks of vacation in years one through three; prorated for employees working between 30 and 40 hours
• Twelve sick days per year
• Sixteen holidays, including the week between Christmas and New Years; prorated for part-time staff

Responsibilities

• Manage the daily financial operations of the organization
• Oversee accounts payable, accounts receivable, payroll, and general ledger activities
• Prepare monthly, quarterly, and annual financial statements
• Perform monthly reconciliations and oversee month-end and year-end close
• Monitor organizational cash flow and prepare cash flow forecasts
• Assist in developing and monitoring the annual operating budget
• Prepare budget-to-actual analyses and financial reports for management and the Board of Directors
• Maintain strong internal controls and accounting procedures in accordance with GAAP
• Coordinate annual financial audits and preparation of IRS Form 990
• Develop and monitor grant and contract budgets
• Prepare financial reports for federal, state, county, and local funding agencies
• Monitor grant expenditures to ensure compliance with funding requirements
• Prepare reimbursement requests and contract invoices
• Track restricted funding and grant allocations
• Assist with contract amendments and budget revisions
• Ensure compliance with Uniform Guidance (2 CFR Part 200) and applicable grant regulations
• Maintain cost allocation methodologies
• Support program managers in managing grant budgets and expenditures
• Prepare documentation for fiscal monitoring visits and grant audits
• Work closely with funding agencies to resolve financial reporting questions
• Process and oversee payroll
• Administer employee benefits and retirement plans
• Coordinate employee onboarding and offboarding
• Maintain personnel records and HR documentation
• Ensure compliance with California labor laws and employment regulations
• Coordinate workers' compensation, unemployment claims, and employment insurance
• Assist with employee leave administration
• Support recruitment, compensation, and employee relations activities
• Maintain HR policies and procedures in collaboration with leadership
• Ensure compliance with nonprofit accounting standards and organizational policies
• Maintain financial policies and procedures
• Coordinate insurance renewals and organizational risk management activities
• Support contract administration and vendor management
• Assist with organizational budgeting and strategic financial planning
• Recommend improvements to financial systems and operational processes

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field; advanced degree preferred
• Minimum of five years of progressively responsible accounting or financial management experience
• Minimum of three years of nonprofit accounting experience
• Extensive experience managing government contracts and grants
• Experience with nonprofit budgeting, financial reporting, and audits
• Knowledge of fund accounting and restricted funding
• Experience administering payroll and human resources
• Strong knowledge of GAAP and nonprofit accounting principles
• Advanced proficiency in QuickBooks Online, PayEntry, Microsoft Excel and accounting software
• Exceptional analytical, organizational, and problem-solving skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities while meeting deadlines

Technologies

• QuickBooks Online
• PayEntry
• Microsoft Excel

How to Apply

No phone calls please. Email your application with the subject line “FINANCE MANAGER” plus your full name. Attach a cover letter detailing your work experience, your resume, and three references. Send to MJ Donohue, Executive Director at [email protected].

About Alliance On Aging

For more than 55 years, Alliance On Aging has empowered older adults, people with disabilities, caregivers, and families across Monterey County to live with dignity, independence, and purpose. Through programs such as HICAP, Senior Peer Counseling, Ombudsman Services, Benefits Counseling, Transportation Resources, Healthy Brain initiatives, The HUB, and community outreach, Alliance On Aging remains a trusted leader in serving the aging population.

Alliance On Aging is an Equal Opportunity Employer and welcomes applicants from all backgrounds who share our commitment to serving older adults with compassion, integrity, and excellence.