Accounting and Finance Manager

Cope Family Center offers a collaborative, mission-driven environment where your financial leadership directly supports families in Napa, California. This on-site Accounting and Finance Manager role pairs you with the Executive Director and external partners to deliver accurate reporting, strong internal controls, and long-term sustainability. The position is full-time with a salary range of $85,000 to $95,000 and a comprehensive benefits package that includes health, dental, vision, and life insurance, a 401(k), paid time off, and holidays.

Responsibilities

• Manage daily accounting operations, including accounts payable, accounts receivable, payroll allocations, and general ledger maintenance
• Maintain GAAP-compliant financial records and nonprofit fund accounting standards
• Conduct monthly reconciliations and lead the monthly close process
• Ensure accurate tracking of restricted funds, grants, and contracts
• Maintain accounting systems and financial documentation
• Support financial forecasting and cash flow monitoring
• Produce monthly financial statements, budget-to-actual reports, forecasts, and analyses for leadership, program managers, and the Board of Finance Committee
• Oversee organizational and program budgeting, monitor performance and variances, and assist with financial planning in collaboration with leadership and external finance partners
• Track grant expenditures and ensure compliance with funding requirements
• Prepare financial reports for funders
• Coordinate invoicing and contract billing
• Maintain documentation required for audits and grant reporting
• Coordinate preparation for the annual audit
• Serve as the primary contact for auditors for day-to-day documentation requests
• Assist with preparation of IRS Form 990
• Maintain strong internal financial controls and accounting procedures
• Ensure compliance with nonprofit accounting standards and agency policies
• Maintain and improve financial systems, policies, and procedures
• Ensure accurate use of accounting software, with MIP Fund Accounting preferred
• Identify opportunities to improve efficiency, reporting, and internal controls
• Support organization-wide understanding of financial processes
• Work closely with the Executive Director on financial operations and planning
• Participate as a member of Cope Family Center’s Leadership Team
• Collaborate with program staff to support responsible budget management
• May supervise accounting staff, contractors, or consultants

Requirements

• Bachelor’s degree in accounting, finance, business, or a related field
• Minimum 5 to 7 years of accounting or finance experience, preferably in nonprofit organizations
• Experience with nonprofit fund accounting and grant management strongly preferred
• Experience supporting audits and financial reporting
• Strong knowledge of GAAP and nonprofit accounting practices
• Experience with MIP Fund Accounting or similar accounting software preferred
• Advanced Microsoft Excel skills required
• Experience with payroll systems and grant tracking a plus
• Strong analytical, organizational, and problem-solving skills with the ability to manage multiple priorities and deadlines
• Ability to communicate financial information to non-financial staff
• High level of integrity and commitment to confidentiality
• Commitment to the mission of Cope Family Center
• Ability to travel locally for occasional meetings, training, outreach events, and other agency activities; if driving on behalf of the organization, a valid driver’s license and proof of insurance are required

Technologies

• MIP Fund Accounting
• Microsoft Excel

Position details

• Location: Napa, CA, onsite
• Status: Full time, Salaried, Exempt, Benefited
• Reports to: Executive Director
• Program: Finance and Administration

Compensation & benefits

• Salary range: $85,000 – $95,000 per year
• Benefits: Health, dental, vision, life insurance, 401(k), paid time off, holidays
• Work environment: Collaborative, mission-driven, values-aligned setting