Finance Specialist (Part-Time)

Work on consistent, year-round accounting tasks with a flexible part-time schedule at Victory Pyrotechnics & Special Effects. This role offers hands-on exposure to project-based accounting, multi-state operations, and multiple business entities in a growing live-event production company. You will manage recurring AP and AR administration while collaborating directly with company leadership, with room to improve and help shape financial workflows as the business continues to grow.

Responsibilities

• Manage the Accounts Payable inbox, review and enter vendor bills, verify proper account and project coding, prepare bills for approval, and process approved payments.
• Reconcile vendor statements, track vendor credits, and maintain accurate vendor records.
• Prepare customer invoices, record and apply payments, maintain receivable balances, review aging reports, and identify past-due accounts.
• Research and resolve customer-related discrepancies, including customer credits, deposits, unapplied payments, and other timing or posting issues.
• Review, categorize, and post bank and financial transactions, ensuring records are accurate and investigating duplicate, missing, uncategorized, or incorrectly recorded activity.
• Reconcile assigned balance sheet accounts including bank, credit card, and clearing accounts; document and resolve outstanding items and discrepancies.
• Review and reconcile spend-card transactions, confirm appropriate account and project coding, and collect supporting receipts and documentation.
• Handle sales tax returns across multiple states, jurisdictions, and business entities, maintain filing schedules and records, and reconcile sales tax activity to the accounting system to support deadlines for filing and payment.
• Review project-related revenue and expenses to ensure costs are assigned to the correct jobs, identify missing or incorrectly coded project expenses, and support project closeout and project profitability reporting.
• Prepare recurring cash requirement reports showing bills and significant payments due over the next 7, 14, and 30 days, including past-due obligations or items requiring management attention.
• Complete assigned month-end procedures such as account reconciliations and AP and AR review, review outstanding transactions, and produce recurring financial reports while flagging unusual activity.
• Maintain organized financial documentation including W-9s, vendor information, payment records, and other supporting accounting forms; assist with year-end 1099 preparation and other recurring reporting requirements.
• Prepare credit applications and other vendor or banking paperwork, and assist with accountant requests, insurance audits, and tax documentation when needed.
• Maintain recurring accounting procedures and calendars, identify opportunities to improve documentation, accuracy, workflow efficiency, and overall financial workflow controls.

Requirements

• Preferred 2+ years of bookkeeping, accounting, or financial administration experience.
• Working knowledge of Accounts Payable, Accounts Receivable, bank reconciliations, and general bookkeeping principles.
• QuickBooks Online experience strongly preferred.
• Preferred experience preparing or filing sales tax returns, with multi-state sales tax experience strongly preferred.
• Preferred experience with project or job-cost accounting.
• Experience with multiple business entities is a plus.
• Strong proficiency with Excel and/or Google Sheets.
• Exceptional attention to detail and strong organizational skills.
• Ability to independently manage recurring weekly, monthly, quarterly, and annual deadlines.
• Strong problem-solving skills to research and resolve financial discrepancies.
• Comfort following up with employees, vendors, customers, and management to obtain missing documentation or information.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality with sensitive company, customer, vendor, banking, and employee information.

Location and Employment

Clearwater, Kansas (onsite). Part-Time and non-exempt.

Pay Range

$16 - $18 USD per hour.

Technologies

• Quickbooks Online
• Excel
• Google Sheets