Project Support - Finance

Transmission & Distribution Services, LLC offers project-focused financial support for federally, state, and other large-funded initiatives, helping teams stay organized, audit-ready, and aligned with milestone-driven documentation. This onsite role in Albuquerque, NM supports project finance leadership across invoices, reimbursement packages, tracking, reconciliations, and compliance documentation for complex projects.

Compensation: $32.00 - $36.00 per hour. Schedule: Full-time (expected 40.0 hours per week), with availability and occasional flexibility based on project deadlines, reporting requirements, and client coordination needs. Work location: In person.

What you’ll do

• Prepare, assemble, track, and submit invoices, draw requests, and reimbursement request packages following established review and approval processes.
• Collect, organize, and verify supporting documentation for expenditures, including invoices, payment records, purchase orders, and other required records.
• Maintain financial trackers, funding records, submission logs, deadlines, and reimbursement status reports for assigned projects.
• Support project financial reconciliations by comparing source records, project logs, accounting information, and supporting documentation; route discrepancies for authorized correction.
• Draft financial status summaries, expenditure reports, and forecasts for leadership review using approved data and assumptions.
• Assist with documentation compliance with applicable federal, state, local, grant, award, contract, and company requirements, including 2 CFR Part 200 where applicable.
• Track funding restrictions, documentation requirements, approval records, and reporting deadlines.
• Apply financial documentation and quality-control checklists before packages are routed for review or submission.
• Identify missing support, inconsistent records, potential financial risks, or compliance concerns, and escalate issues to Project Finance leadership.
• Support internal control procedures, separation of duties, and timely maintenance of supporting financial records.
• Organize procurement and contracting documentation tied to assigned projects, including solicitation, purchase order, vendor, and contract records.
• Maintain complete, accurate, secured project finance records, including document naming, version control, and audit trails.
• Prepare financial and compliance documentation packages for management quality assurance, audits, monitoring reviews, and funding agency requests.
• Coordinate requests for missing or corrected documentation with responsible teams without altering source records outside approved processes.
• Assist auditors and authorized reviewers by locating, assembling, and tracking requested records.
• Coordinate with Project Managers, Accounting, Procurement, engineering, Hazard Tree leadership, project teams, contractors, clients, and local officials to align financial documentation with project milestones.
• Communicate status, deadlines, outstanding documentation requests, risks, and needs accurately and promptly.
• Prepare draft reports, meeting materials, correspondence, and management review packages related to project finance activities.
• Maintain assigned action logs and follow up on documentation, invoice, and reimbursement items through resolution or escalation.
• Support special projects and process improvement initiatives as assigned by Project Finance leadership.
• Perform other related duties consistent with the scope and level of the position.

What you bring

• Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a related field; or equivalent education and experience.
• Minimum 5 years of experience in financial/project management.
• Working knowledge of federally funded projects and/or grant administration.
• Proficiency in Microsoft Excel and experience with financial or project systems such as QuickBooks, SAP, Deltek, or comparable software.
• Experience supporting audits, monitoring activities, financial reviews, or federal/state funding compliance.
• Strong analytical, organizational, written communication, and record management skills, with the ability to manage competing deadlines.
• Experience working in New Mexico or with rural communities.
• CPA, CGFM, or PMP certification.
• At least 2 years managing federally funded projects and/or grants.
• Experience working in utility/distribution cooperative projects and post-wildfire recovery, environmental restoration, or community resilience projects.

Tools you’ll use

• Microsoft Excel, QuickBooks, SAP, Deltek

Benefits

• 401(k) with matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work environment

• Primarily office-based with periodic travel to client offices, work sites, public meetings, and the Albuquerque home office as business needs require.
• Hybrid or field-based arrangements may be available subject to business needs and management approval.
• Ability to work with multiple deadlines, evolving funding guidance, and changing project requirements, including post-disaster project environments.
• Ability to use standard office equipment and computer systems to communicate effectively with internal and external stakeholders.
• Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions, consistent with applicable law.