Fractional Bookkeeper & Financial Administrator

The Clinician Exchange is hiring a fractional Bookkeeper & Financial Administrator to support client billing and cash flow visibility on a part-time, 1099 basis. The role is primarily focused on invoicing, accounts receivable, collections, payment tracking, and reporting, with additional office administration support as needed.

This hybrid position is based in Parsippany-Troy Hills, NJ, with work performed mostly remotely. Candidates should be able to visit the Parsippany office approximately 1 to 2 times per month for a few hours.

Key Responsibilities

• Prepare, review, and issue accurate client invoices in QuickBooks Online.
• Ensure invoices are generated promptly in line with established billing procedures.
• Track outstanding receivables and maintain accurate accounts receivable aging reports.
• Monitor incoming payments, apply payments to the correct invoices, and reconcile outstanding balances.
• Follow up professionally and consistently with clients regarding overdue invoices.
• Identify collection delays, resolve routine payment issues, and escalate concerns to management when needed.
• Maintain organized records of billing activity, payment status, and client communications.
• Provide regular summaries of outstanding receivables, collections, aging balances, and anticipated payments.
• Support company leadership with clear, concise updates on cash flow and collection activity.
• Maintain accurate financial records and supporting documentation.
• Coordinate with the company’s external accountant or CPA as required.
• Identify opportunities to improve billing accuracy, collection timing, and financial reporting.
• Provide occasional in-person administrative support at the Parsippany office.
• Support general administrative and operational needs as they arise.
• Maintain organized electronic documents, administrative records, and office files.
• Develop and maintain efficient procedures and checklists for recurring financial responsibilities.
• Coordinate occasional office-related needs and help ensure recurring administrative tasks are completed.

Requirements

• Minimum three years of relevant experience in bookkeeping, accounts receivable, or fractional financial administration.
• Strong hands-on proficiency with QuickBooks Online.
• Experience with B2B invoicing, payment tracking, aging reports, and collections.
• Ability to communicate professionally and confidently with clients about outstanding payments.
• Excellent attention to detail, organization, and follow-through.
• Ability to work independently, manage deadlines, and proactively identify issues.
• Residence within approximately 60 miles of Parsippany, NJ, with availability to visit the office 1–2 times monthly.

Engagement and Compensation

• Job type: Contract (Independent Contractor, 1099)
• Compensation: $1,300 per month retainer
• Bonus: Eligibility for a discretionary performance-based quarterly bonus
• Initial evaluation period: 90 days

Benefits

• Flexible schedule
• Work from home

How Success Will Be Measured

• Timely, accurate invoice preparation and distribution.
• Consistent, professional follow-up on outstanding receivables.
• Reliable accounts receivable and cash flow reporting.
• Proactive identification and communication of collection issues.
• Consistent completion of administrative and office support responsibilities.

Application Instructions

Submit your résumé and a brief introduction that highlights your experience with QuickBooks Online and fractional financial administration, accounts receivable management and B2B collections, supporting small businesses or professional services organizations, and working independently in a remote or hybrid environment.