Admin and Finance Manager

Seattle REconomy is seeking an Admin and Finance Manager to build reliable systems that strengthen financial health, operational stability, and legal compliance. This hybrid role in Seattle supports the organization’s day-to-day operations through primary ownership of finance and administration, plus grants and contract management. The position also includes close collaboration with the Executive Director, committees, staff, and community partners.

What you’ll bring

• 2+ years of experience in administration, office management, or business operations (nonprofit experience preferred)
• Grant or contract management experience
• Strong organization, attention to detail, and dependable deadline management
• Working knowledge of QuickBooks, expense platforms, and core financial processes
• Comfort with technology, databases, and system administration
• A clear communicator who can support staff while maintaining systems and accountability
• Alignment with Seattle REconomy’s mission and values

Primary ownership: Grants and contracts

• Track and manage grants and contracts to help ensure funds are used correctly and on time
• Set project timelines and clear financial objectives, then monitor progress to support completion on schedule and within budget
• Use grantor-provided portals to receive reimbursements for spent funds
• Complete grant tracking and reporting, including grant-related reporting for quarterly and monthly tasks

Primary ownership: Finance and administration

• Manage invoicing and process refunds as needed
• Pay organizational bills and oversee purchase approvals
• Reconcile expenses and credit cards monthly
• Accurately categorize expenses and maintain clean financial records
• Perform monthly expense reconciliation and coding in QuickBooks
• Track and monitor budgets, providing regular updates and insights
• Partner with the accountant on payroll, reconciliations, and preparation of the annual 990
• Complete quarterly and monthly financial reports and tasks, including:
  • Finance Committee meetings and reporting
  • Sales tax reporting
  • Grant-related reporting

Organization-wide administrative responsibilities

• Coordinate and schedule meetings and events
• External communication with community stakeholders, government agencies, and local businesses regarding current grants or outreach
• Internal coordination of staff meetings and support for events such as anniversary parties, volunteer training, and community events
• Ensure legal requirements are followed, including labor law posters, waivers, and fire safety at tool libraries
• Ensure state and federal requirements are met, including business licenses, tax filing, and annual reporting
• Manage the Admin assistant and CPA Consultant
• Provide administrative and financial support to the Executive Director and program managers within the scope of the role

Additional operational support

• Support insurance administration, including liability, D&O, renewals, and compliance
• Write, refine, and communicate program policies and procedures
• Establish and maintain safety precautions as needed (for example, chainsaw safety and volunteer waivers)
• Set meeting agendas
• Support staff recruitment and training

Benefits

• $150+ monthly employer contribution to a healthcare reimbursement account
• Generous paid time off
• Paid time off

How to apply

Applications are reviewed on a rolling basis. For questions, email [email protected]. Position start date is as soon as possible.

Apply here: Google Form